Year-End Checklist - Secretaries

A checklist for secretaries for end of the year data cleanup & processes.

Discipline Data Cleanup

Reports

U-CTA-3027 - Incidents Without Dispositions
U-CTA-3028 - Incident Violation Weapon Check
U-DIS101 - Incidents Missing Motivation

Discipline eBinder (for users with access)

Finalize Attendance Records

Make sure you have entered all of your attendance data.

Reports - Run by District Office

ATD601 Daily Attendance Summary
ATP401 Period Attendance List

Grade and Report Cards

Grading & Grade Book eBinder (for users with access)

Elementary Report Cards: Printing Report Cards
Secondary Report Cards: Printing Report Cards

Transcripts

When all grades are entered, secondary schools should run:

Synergy Processes

Update Student Course History
Update GPA

When complete, notify the district office, who will complete the following:

Synergy Processes

Mass assign Graduation Status and Date
Update school year attendance records for transcripts

Reports - Schools to run

STU204 Student Transcripts

State Reporting (All due on or before June 27, 2023 at 4:00 pm)

Annual Cumulative ADM: ADM CheckList
Freshman on Track: Notify Carla Parker when all grades are entered
CTE Course and CTE Student: All data entered
Discipline: All data verified

Scheduling

Elementary sections were copied to NEXT SCHOOL YEAR, so schools only need to create sections if additional classes are added, or for staff changes. Please refer to the Creating, Linking and Changing Elementary Sections from the Synergy eBinder
Secondary schools should complete their master schedules NO LATER THAN FRIDAY, JULY 18TH, and notify district office when complete so that district office can push final schedule into production

Enrollments/Withdrawals

Confirm non-grads and enroll returning Super Seniors into next year
Enter Year-End Status Code for student not returning to your school (Secondary only)

Other District Responsibilities

End date necessary Program Assignments
Mass assign 9th grade entry year
Change default focus year to next year (mid-July)
Disable gradebook and schedules in PVue/SVue (mid-July)
Staff school assignment changes (after July 1st)
New staff Synergy set-up (August)

Anchor