If an employee has gotten pre-approval for overtime, that time needs to be manually adjusted in TCP and marked as overtime. In this example, an employee worked for 9 hours and needs 1 hour marked for overtime. The day pictured below has two segments, morning and afternoon with a lunch break in the middle. We need to update the day to 3 segments - the regular work day and a separate overtime segment. There are two steps to doing this:

1. Split the time segment into two parts - regular hours and overtime hours.

2. Mark the new segment as overtime.

Comp time is automatically calculated when an employee works over 8 hours in a day or over 40 hours in a week. Sometimes an employee that works under 8 hours will need to have a segment marked for comp time. To do this please follow the Splitting a Segment direction below, then go to section 3: Mark a Segment as Comp Time

Splitting a Segment

• Notice in our example that the employee has 8 Regular hours and 1 comp-time hour (CompOT1). Our goal is to move that 1 hour of Comp to OT1.

• Right-click (two-finger click on a MacBook) on the segment that includes the overtime. It will usually be the segment that includes the end of the day.

• Select Split segment by length from the action menu and the Split Segment window will open.

1. Click the Split icon to split the segment into two pieces. The first segment will be for the regular hours with the normal clock out time. The second segment will be the overtime segment.

2. Adjust the first segment’s Out time to the correct clock out time. In this example I chose 4:00 pm. The second segment will automatically adjust and the Length box should match the total overtime time. I don’t need to manually adjust anything in that second segment.

3. Click Save.

The day is now split into three segments, morning (5:30 hours), afternoon (2:30 hours)  and overtime (1 hour). Now, I need to change the last segment to overtime. 

Marking a Segment as Overtime

• Right-click on the overtime segment and select edit.

• When the Edit Segment window opens, select Extra.

• In the Overtime sections, select Force overtime 1.

• In the Comp Time section, select Disable comp time on qualifying segments.

•  Click save.

• Unfortunately, there isn’t an easy way to see if a segment has been marked for overtime. But you should see the time more from CompOT1 to OT1 as shown below.

Mark a Segment as Comp Time

This should be done only for employees who are contracted to work less than 8 hours in a day. 8 hour employees have comp time calculated automatically by TCP.

Please follow the Splitting a Segment steps above.

• Right-click on the extra segment that needs to be marked as comp time and select edit.

• When the Edit Segment window opens, select Extra.

• In the Overtime sections, Do not force overtime should already be marked.

• In the Comp Time section, select Force comp time on segment.

•  Click save.

• That’s it! Mission complete.