Why Classroom Teachers & School Staff Need Two Factor Authentication - 2FA (aka. Multi. Factor Authentication - MFA)

1. Enhanced Security: Protects sensitive data like student records and grades with an extra layer of security.
2. Phishing Protection: Reduces risks from phishing attacks by requiring a second form of authentication.
3. Resource Safeguarding: Ensures only authorized access to educational tools and resources.
4. Regulatory Compliance: Helps meet data protection laws and regulations, avoiding legal issues.
5. Security Awareness: Sets a positive example for students, fostering a culture of cybersecurity.
6. Minimized Downtime: Lowers the chances of breaches, reducing recovery time and costs.

MFA is essential for protecting data, ensuring compliance, and promoting security awareness in schools.

Best Practices for Setting up MFA for TTSD Accounts:

(Step by Step Guide)

1. Using Google MFA

   1. MFA is automatically enabled on all TTSD Google Accounts: (also called "2-Step Verification" in Google)
   2. Use Authenticator Apps: #1 recommended method is to set up an authenticator apps (like Google Authenticator) on your TTSD iOS device > this will work even when you are NOT on Wifi/Internet (like in our schools where cell service is poor in some areas). KB Article "How to set up Google Authenticator App for Google 2 Factor on your Staff iPad"
   3. Send a code to your TTSD desk phone: Having your MFA code sent to your desk phone is a good idea if/when you do not have your phone available. You can receive this using Jabber (your software phone)
   4. Print Backup Codes: Generate and print a set of backup codes from your Google account settings. Store these codes in a secure but accessible location.
   5. OPTIONAL: Use SMS: Generate verification codes that are sent to your cell phone or iOS.
      
2. Overall Tips:
   1. Secure Your Phone: Ensure your phone is protected with a strong password/passcode, as it will be your primary device for receiving MFA codes.
   2. Keep Software Updated: Regularly update your phone's operating system and apps to protect against vulnerabilities.
   3. Monitor Account Activity: Regularly check your Google account’s security settings and activity logs for any unauthorized access attempts.