How to deal with unsolicited advertising (spam) or an email list you no longer wish to subscribe to. Google mail provides a couple of easy options for dealing with unwanted messages. This article will show you how to use each of these options. Reporting Spam For email messages that are clearly spam, you can simply click on the "Report Spam" button. Google will update your spam filter and try to prevent similar messages from coming though. Messages flagged as spam will be automatically deleted after 30 days. Setting up a Filter to Delete (repeat) Unwanted Emails If you want to consistently delete emails you did not subscribe to, you can set up a filter to DELETE them automatically. Click the checkbox next to the email. Click the "three dots" and select "Filter messages like these" Click "Create Filter" Click the check box next to "Delete it" Click the "Create filter" button.   All incoming emails from this email address will be automatically deleted. Unsubscribing In general, it is best not to trust "unsubscribe" links in unsolicited email messages as you may just be confirming your email address to a spammer. If an email arrives from a source Google trusts, Google will provide an "Unsubscribe" link, right next to the sender's email address. Click on this link to safely unsubscribe from the mailing list. Google will only display the link in emails from trusted sources. Confirm your choice and Google will handle the request behind the scenes. Confirm choice

How to set the default reply behavior in Gmail. With so many mailing lists in use, the responses to a mailing list mailing can overwhelm our inboxes. By default, replies like, "Thanks for the information!" go to all members of the mailing list instead of the person who sent the original message. Here's how to fix the issue. Improving The Default Reply Behavior 1. Sign in to your TTSD Gmail account, and click the gear icon in the upper right corner. 2. Click "see all settings" 3. Change the "default reply behavior" from Reply all to just Reply. Save your changes at the bottom of the screen. 4. Now, when you click the reply arrow, the reply will only go to the person who sent the message. What If I Really Want To "Reply All"? This is very easy. When appropriate, you can use the reply all button at the bottom of the email.

How to adjust your email settings so student email is never flagged as spam. Includes optional instructions on how to apply a label to these emails to keep them organized. On rare occasions, emails you receive from students may be flagged as spam. This article will show you how to set up a filter to prevent this from happening. It also includes instructions on how to set up a label (similar to, but better than a folder) to organize all of the student email messages you receive and keep your inbox tidy. 1. Go to mail.google.com to access your email. Click on the gear icon in the upper right corner to open settings.   2. Select Filters and Blocked Addresses.   3. Select Create a new filter. In the "From" field, enter @ttsdstudents.org.   4. Select "Create filter"   5. Check the "Never send it to Spam" checkbox, pictured in step 6 below. If you want to keep student emails in your inbox, click "Create filter" and you are done. To organize your student emails, don't click create filter yet...   6. Optional: If you would like to automatically move student emails out of your inbox and place them under a label, check the "skip the inbox..." and the the "apply the label:" checkboxes. You will see a pulldown menu after the latter. The pulldown menu will list any current labels you have set up and give you the option to make a new label. I created one called "From Students" Note: The "never send to spam" checkbox only applies to messages received from this point forward. It won't retroactively un-flag messages already received.   7. Optional: To move any previously received student emails out of your inbox and put them under your new label, check the box below. Your number of matching conversations will likely be higher....   8. Click the "create filter" button pictured in step 5 above. All of your student conversations will appear under the new label you created/selected. Labels are on the left side of your main mail screen. The 1 indicates one unread message.

Why Classroom Teachers & School Staff Need Two Factor Authentication - 2FA (aka. Multi. Factor Authentication - MFA) Enhanced Security: Protects sensitive data like student records and grades with an extra layer of security. Phishing Protection: Reduces risks from phishing attacks by requiring a second form of authentication. Resource Safeguarding: Ensures only authorized access to educational tools and resources. Regulatory Compliance: Helps meet data protection laws and regulations, avoiding legal issues. Security Awareness: Sets a positive example for students, fostering a culture of cybersecurity. Minimized Downtime: Lowers the chances of breaches, reducing recovery time and costs. MFA is essential for protecting data, ensuring compliance, and promoting security awareness in schools. Best Practices for Setting up MFA for TTSD Accounts: (Step by Step Guide) Using Google MFA MFA is automatically enabled on all TTSD Google Accounts: (also called "2-Step Verification" in Google) Use Authenticator Apps: #1 recommended method is to set up an authenticator apps (like Google Authenticator) on your TTSD iOS device > this will work even when you are NOT on Wifi/Internet (like in our schools where cell service is poor in some areas). KB Article "How to set up Google Authenticator App for Google 2 Factor on your Staff iPad" Send a code to your TTSD desk phone: Having your MFA code sent to your desk phone is a good idea if/when you do not have your phone available. You can receive this using Jabber (your software phone) Print Backup Codes: Generate and print a set of backup codes from your Google account settings. Store these codes in a secure but accessible location. OPTIONAL: Use SMS: Generate verification codes that are sent to your cell phone or iOS. Overall Tips: Secure Your Phone: Ensure your phone is protected with a strong password/passcode, as it will be your primary device for receiving MFA codes. Keep Software Updated: Regularly update your phone's operating system and apps to protect against vulnerabilities. Monitor Account Activity: Regularly check your Google account’s security settings and activity logs for any unauthorized access attempts.